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Meeting Minutes – 2026-06-25 7PM

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  1. Community updates
    • The HOA met with the Montgomery County Planning Department to discuss the request for an easement between the property at the top of Whitehall Drive and the Hadden Manor parking lot, and was told that the area of request is for the HOA utilities. The HOA denied the request for the easement. The builder followed up with the HOA for another request for the easement which was also denied.
    • The HOA informed the community that the contract with Vista has been terminated due to multiple service issues effective 12/31/2026. The new Management company will be Chambers Management of Silver Spring as of January 1, 2027. Information will be sent to homeowners about the change later in the year. If you have autopayments set up for Vista you will need to change them prior to January 2027. 
  2. Reviewed community ARC policy and parking policies
    • Main issues are exteriors and yards
  3. Reviewed Request List (Things to be done by Vista)
    • Replace trash cans / lids
    • Add trash can to Regent Manor tot lot
    • Replace the gate lock in Regent Manor tot lot
    • Remove all bulletin boards and their stands on Chiswick Court, Regent Manor, Whitehall Drive, and Hadden Manor
    • Repair all curbs and sidewalk cracks
      • By mailbox in front of 1630-1634 Whitehall Drive
      • Chiswick by 1717
    • Confirm all street lights are inspected and tested, replace bulbs as needed, and reduce excessive light glare and reflection into homes
    • Remove the dead tree behind the house at the end of Whitehall Drive
    • Remove dead tree on the tot lot
    • Fix the parking sign that fell off next to 1718 Whitehall Drive
    • Add a covered and digital number locked electrical outlet on the Whitehall Drive tot lot
  4. Encouraged residents to sign up for the website and news https://www.whitehall-square-hoa.com/
    • Monthly financial statements for 2026 are now available under HOA Resources page, for registered and signed-in users
  5. Save the date Whitehall day- Saturday September 26, 2026 12-5pm rain date Sunday September 27, 2026
    • New Volunteer Names: Chris,  Lizzy,  Joni
  6. New Community Day Halloween Community get together at the Whitehall Square Tot Lot – Chris Edwards and Brett Portier
    • Fire pits and candy
  7. HOA reported on the Lockwood Drive/Stewart Lane road repairs reported to Councilmember Kristin Mink’s office and now escalated to the Director of Montgomery County Transportation for an immediate solution.