1. Community updates

   • The HOA met with the Montgomery County Planning Department to discuss the request for an easement between the property at the top of Whitehall Drive and the Hadden Manor parking lot, and was told that the area of request is for the HOA utilities. The HOA denied the request for the easement. The builder followed up with the HOA for another request for the easement which was also denied.
   • The HOA informed the community that the contract with Vista has been terminated due to multiple service issues effective 12/31/2026. The new Management company will be Chambers Management of Silver Spring as of January 1, 2027. Information will be sent to homeowners about the change later in the year. If you have autopayments set up for Vista you will need to change them prior to January 2027. 

2. Reviewed community ARC policy and parking policies

   • Main issues are exteriors and yards

3. Reviewed Request List (Things to be done by Vista)

   • Replace trash cans / lids
   • Add trash can to Regent Manor tot lot
   • Replace the gate lock in Regent Manor tot lot
   • Remove all bulletin boards and their stands on Chiswick Court, Regent Manor, Whitehall Drive, and Hadden Manor
   • Repair all curbs and sidewalk cracks

     • By mailbox in front of 1630-1634 Whitehall Drive
     • Chiswick by 1717

   • Confirm all street lights are inspected and tested, replace bulbs as needed, and reduce excessive light glare and reflection into homes
   • Remove the dead tree behind the house at the end of Whitehall Drive
   • Remove dead tree on the tot lot
   • Fix the parking sign that fell off next to 1718 Whitehall Drive
   • Add a covered and digital number locked electrical outlet on the Whitehall Drive tot lot

4. Encouraged residents to sign up for the website and news https://www.whitehall-square-hoa.com/

   • Monthly financial statements for 2026 are now available under HOA Resources page, for registered and signed-in users

5. Save the date Whitehall day- Saturday September 26, 2026 12-5pm rain date Sunday September 27, 2026

   • New Volunteer Names: Chris,  Lizzy,  Joni

6. New Community Day Halloween Community get together at the Whitehall Square Tot Lot – Chris Edwards and Brett Portier

   • Fire pits and candy

7. HOA reported on the Lockwood Drive/Stewart Lane road repairs reported to Councilmember Kristin Mink’s office and now escalated to the Director of Montgomery County Transportation for an immediate solution.  

1. Welcome, Introductions, and Community Requests

• Opening remarks

• Homeowner questions or concerns

2. Community Updates from the Board

• Completion of No-Parking redline at the end of Chiswick Court

• Successful Whitehall Square Day (October)

• Announcement of new HOA website and email list

• Reminder to report all community maintenance issues to Vista Management

• Need 1–2 volunteers to join the HOA Board (Regent Manor or Hadden Manor preferred)

3. Property Maintenance Updates

• Removal of tree with broken branches – Whitehall Drive

• Replacement of Chiswick Court Street sign

• Repair or replacement of damaged parking & towing sign at entrance

• Repair or replacement of community benches

• Repair of broken streetlights

• Installation of 8 new trash cans

• New gate installation at Regent Manor Tot Lot

• Possible updates: new swings at Whitehall Drive Tot Lot, replacement benches

• Possible landscaping contract increase due to gas-to-electric transition

4. Architectural Requests (ARC) & Compliance

• Reminder: Architectural Change Requests are required for exterior modifications

• Twice-per-year inspections (yards, trashcan storage, home exterior upkeep)

• ARC process discussion – confirm committee members

• Updated request forms and homeowner access procedures

5. Financials

• Review of 2026 budget and HOA fees

• Review of Reserve Study process 

• Community requests: tot lot swings, sidewalks, trash cans, benches

• Updated vote on Fine Policy for second offense

6. Parking Reminders

• No parking at the end of Whitehall Drive during snow emergencies

• No homeowner parking in visitor spaces (extra cars must park outside the HOA community)

The meeting minutes from the HOA meeting on April 23, 2025 are available to download here and are listed below.

1. CONTACT INFO FOR HOMEOWNERS:
   • Vista will be sending out a contact form that must be filled out by all homeowners within 30 days.   
2. WEBSITE DISCUSSION: 
   • What does the community want in a website?
     • List of Homeowners = Owners VS Renters
     • Having a calendar
     • FAQ
     • Copy of HOA policies and government documents
     • Ashley husband can still maintain the website
3. LANDSCAPING and SPRING INSPECTION:
   • Request Trash Can lid at the tot lot to be changed or purchase new ones
   • Request to Repair/Replace Bulletin Board.
   • Spring inspection in May has been done- Violation letters need to be sent to the homeowners
     • Check Storage of trash cans in the garage or back house (not in the driveway or front of house)
     • Maintaining the front door (painting if necessary).
     • Clean Siding
     • Exterior Painter: Carlos Paniagua 301-257-0206
   • Request to remove Holey Bush remove by American Lawn- 2 trees in Bill and Sue house
   • Request to re-do Cracked Sidewalks.
   • Request to have more flowers- Bushes are dry
   • Shed in tot lot for HOA stuff- Code is 1704
   • Tent to be purchased- Takita requested = $150
   • Request to have a garden for herbs, food, organic plants= Scott will talk to American Lawn landscaping. (Julian and Yang volunteer)
   • Tot lot of gear is broken at Hadon Manor = Scot will take a look
   • Request from Megan about Dead Tree- call MC 311
   • Jolomi Omatete = Volunteer?? 6027410608
4. SOCIAL COMMITTEE:
   • Upcoming Social Day Event- September 2025?
   • Volunteers needed: Takita – have meetings
   • Community Food drive event – Donate Food
5. PARKING REMINDERs:
   • Request by Homeowner Tim: Follow up on parking issues and paint- install the no parking sign at the end of Chiswick- parking violation: 1759 Chiswick
   • Request from 1713= Two parking spot at Chiswick are always occupied by a random, untagged Van and sedan – need to be towed

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