1. Welcome, Introductions, and Community Requests

• Opening remarks

• Homeowner questions or concerns

2. Community Updates from the Board

• Completion of No-Parking redline at the end of Chiswick Court

• Successful Whitehall Square Day (October)

• Announcement of new HOA website and email list

• Reminder to report all community maintenance issues to Vista Management

• Need 1–2 volunteers to join the HOA Board (Regent Manor or Hadden Manor preferred)

3. Property Maintenance Updates

• Removal of tree with broken branches – Whitehall Drive

• Replacement of Chiswick Court Street sign

• Repair or replacement of damaged parking & towing sign at entrance

• Repair or replacement of community benches

• Repair of broken streetlights

• Installation of 8 new trash cans

• New gate installation at Regent Manor Tot Lot

• Possible updates: new swings at Whitehall Drive Tot Lot, replacement benches

• Possible landscaping contract increase due to gas-to-electric transition

4. Architectural Requests (ARC) & Compliance

• Reminder: Architectural Change Requests are required for exterior modifications

• Twice-per-year inspections (yards, trashcan storage, home exterior upkeep)

• ARC process discussion – confirm committee members

• Updated request forms and homeowner access procedures

5. Financials

• Review of 2026 budget and HOA fees

• Review of Reserve Study process 

• Community requests: tot lot swings, sidewalks, trash cans, benches

• Updated vote on Fine Policy for second offense

6. Parking Reminders

• No parking at the end of Whitehall Drive during snow emergencies

• No homeowner parking in visitor spaces (extra cars must park outside the HOA community)

Attendees: Rachael Evans, Nazanin Omidi, Michael Matthews, Scott Wertleib/Vista

1. Fine Policy and New Homeowners Guide

• Finalization of updated fine policy
• Fines – $200.00/each first after 60 days $300/ day approved by the HOA
• Create a plan for electronic homeowner access to Homeowners guide 

2. ARC Compliance and Enforcement

• Status of homeowners non-compliant with ARC violations and fines (1702 WH)
• Ongoing inspections for yard maintenance and trash can compliance

3. Dues Compliance

• Status of homeowners delinquency for several years

4. Tot Lot Improvements

• Replacement of trash cans
• New gate installation (Regent Manor)
• Repair/Replace all benches in the community 

5. Property Maintenance Items

• Tree with broken branches on Whitehall Drive
• Replacement of Chiswick Court street sign
• Repair or replacement of damaged parking/towing sign at community entrance
• Repair broken street lights 
• Other reports from the community? 

6. Communications and Electronic Access

• HOA Email list status and rollout
• ARC request forms: process, requirements, and homeowner access to forms 
• Website rollout and online accessibility

7. Preparation for Annual Meeting (November 2025)

• Budget planning for sidewalks, tot lot swings, benches, landscaping, and neighborhood seeding
• Notify end of Whitehall Drive for Snow removal – no parking in Visitor’s parking 
• Payment of bills to all vendors – paying timely 

The meeting minutes from the HOA meeting on April 23, 2025 are available to download here and are listed below.

1. CONTACT INFO FOR HOMEOWNERS:
   • Vista will be sending out a contact form that must be filled out by all homeowners within 30 days.   
2. WEBSITE DISCUSSION: 
   • What does the community want in a website?
     • List of Homeowners = Owners VS Renters
     • Having a calendar
     • FAQ
     • Copy of HOA policies and government documents
     • Ashley husband can still maintain the website
3. LANDSCAPING and SPRING INSPECTION:
   • Request Trash Can lid at the tot lot to be changed or purchase new ones
   • Request to Repair/Replace Bulletin Board.
   • Spring inspection in May has been done- Violation letters need to be sent to the homeowners
     • Check Storage of trash cans in the garage or back house (not in the driveway or front of house)
     • Maintaining the front door (painting if necessary).
     • Clean Siding
     • Exterior Painter: Carlos Paniagua 301-257-0206
   • Request to remove Holey Bush remove by American Lawn- 2 trees in Bill and Sue house
   • Request to re-do Cracked Sidewalks.
   • Request to have more flowers- Bushes are dry
   • Shed in tot lot for HOA stuff- Code is 1704
   • Tent to be purchased- Takita requested = $150
   • Request to have a garden for herbs, food, organic plants= Scott will talk to American Lawn landscaping. (Julian and Yang volunteer)
   • Tot lot of gear is broken at Hadon Manor = Scot will take a look
   • Request from Megan about Dead Tree- call MC 311
   • Jolomi Omatete = Volunteer?? 6027410608
4. SOCIAL COMMITTEE:
   • Upcoming Social Day Event- September 2025?
   • Volunteers needed: Takita – have meetings
   • Community Food drive event – Donate Food
5. PARKING REMINDERs:
   • Request by Homeowner Tim: Follow up on parking issues and paint- install the no parking sign at the end of Chiswick- parking violation: 1759 Chiswick
   • Request from 1713= Two parking spot at Chiswick are always occupied by a random, untagged Van and sedan – need to be towed

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