1. Community updates

   • The HOA met with the Montgomery County Planning Department to discuss the request for an easement between the property at the top of Whitehall Drive and the Hadden Manor parking lot, and was told that the area of request is for the HOA utilities. The HOA denied the request for the easement. The builder followed up with the HOA for another request for the easement which was also denied.
   • The HOA informed the community that the contract with Vista has been terminated due to multiple service issues effective 12/31/2026. The new Management company will be Chambers Management of Silver Spring as of January 1, 2027. Information will be sent to homeowners about the change later in the year. If you have autopayments set up for Vista you will need to change them prior to January 2027. 

2. Reviewed community ARC policy and parking policies

   • Main issues are exteriors and yards

3. Reviewed Request List (Things to be done by Vista)

   • Replace trash cans / lids
   • Add trash can to Regent Manor tot lot
   • Replace the gate lock in Regent Manor tot lot
   • Remove all bulletin boards and their stands on Chiswick Court, Regent Manor, Whitehall Drive, and Hadden Manor
   • Repair all curbs and sidewalk cracks

     • By mailbox in front of 1630-1634 Whitehall Drive
     • Chiswick by 1717

   • Confirm all street lights are inspected and tested, replace bulbs as needed, and reduce excessive light glare and reflection into homes
   • Remove the dead tree behind the house at the end of Whitehall Drive
   • Remove dead tree on the tot lot
   • Fix the parking sign that fell off next to 1718 Whitehall Drive
   • Add a covered and digital number locked electrical outlet on the Whitehall Drive tot lot

4. Encouraged residents to sign up for the website and news https://www.whitehall-square-hoa.com/

   • Monthly financial statements for 2026 are now available under HOA Resources page, for registered and signed-in users

5. Save the date Whitehall day- Saturday September 26, 2026 12-5pm rain date Sunday September 27, 2026

   • New Volunteer Names: Chris,  Lizzy,  Joni

6. New Community Day Halloween Community get together at the Whitehall Square Tot Lot – Chris Edwards and Brett Portier

   • Fire pits and candy

7. HOA reported on the Lockwood Drive/Stewart Lane road repairs reported to Councilmember Kristin Mink’s office and now escalated to the Director of Montgomery County Transportation for an immediate solution.  

Please find below information about the Whitehall Square HOA meeting on June 25, 2026 at 7PM.

The Zoom information is below:

Topic: Whitehall Square HOA Meeting
Time: Jun 25, 2026 07:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/84326238135?pwd=4gQnQ043U7mRIzuzlOkMdbb66AVRoP.1

Meeting chat link
https://us02web.zoom.us/launch/jc/84326238135

Meeting ID: 843 2623 8135
Passcode: 0myari

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Join instructions
https://us02web.zoom.us/meetings/84326238135/invitations?signature=JR8KPFC6pZE-9RoIOg39_JtGOTgJ1S4G-52CIyb4BgU

AGENDA

1. Welcome and introductions/ community issues 

• Welcome remarks and community issues open forum

2. Community Updates from the Board

• HOA Management Company update: 
• Whitehall Square development Update:
• Treasurer Review of May 2026 Financials as of April 30
• Successful Movie Night on May 29th 
• Reminder: Visit our website at https://www.whitehall-square-hoa.com

3. Maintenance & Property Requests:

• Electrical Outlet installation at tot lot at light pole 
• Removal of dead trees at tot lot 
• Formation of subcommittee to select new playground equipment 
• Evaluation of bulletin board replacements (8 locations)
• Replacement of 8 trash cans throughout the community
• New gate installation — Regent Manor Tot Lot
• Sidewalk crack repairs
• Request Inspection and replacement of broken street lights
• Landscape requests from the community
• Set date for Whitehall Square Day — volunteers needed
• Other community activity ideas
• HOA Board member needed for Haden Manor or Chiswick Court

Additional items from the community welcome.

4. ARC Committee and Architectural Requests

• ARC Committee volunteer recruitment — members needed
• Compliance reminder: Trash cans must be stored in garage, not in driveways
• Reminder: Please maintain home exteriors — yards, garage doors, front door paint, etc.
• Reminder: Recycling collection shifts to the following day when a Monday falls on a Federal Holiday

5. Communications and Electronic Access

• Please sign up to the website to get community email and access to meeting minutes, budget reports, etc.

6. Parking reminders 

• No homeowner parking in Visitor’s parking (cars must be in driveway, garage or assigned parking) any extra cars must be parked outside of the HOA.

Upcoming meetings 

Community Meeting: VIVA White Oak Site Plans

When: Tuesday, June 30, 2026, at 6:30 p.m. 

Where: White Oak Community Recreation Center, 1700 April Lane, Silver Spring, MD 20904

What’s Being Proposed:

VIVA White Oak is located on Cherry Hill Road, southwest of Gracefield Road in Silver Spring, and comprises approximately 279 acres of land zoned CR-1.0, C-1.0, R-0.5, and H-220. Three Site Plan applications will be presented, proposing:

1. Up to approximately 170,000 square feet of large-format retail with a fuel filling station
2. Up to 1,100 single-family attached units (townhouses and 2-over-2 units)
3. Up to approximately 200,000 square feet of commercial development, including grocery, restaurant, health club, and retail uses

Why This Matters:

This meeting gives the community a chance to review the proposed applications and share comments before they are filed with the Montgomery County Planning Department. Your input at this stage can directly shape the project before it moves further through the County review process — so this is the time to engage.

Questions?

For questions about the proposed applications, contact: Scott C. Wallace, Esquire, Miles & Stockbridge P.C. 301-517-4813 | swallace@milesstockbridge.com

Fun Movie night at “The Square” during the evening of Friday May 29!

About 60 neighbors came and the popcorn and cotton candy were a big hit! Thanks to Leigh-Ann for coordinating and picking the movie.

Below are a few pics taken during the event.

Looks like when I put in some patches to fix the new user registration (and perhaps related to requiring a password reset by disabling automatic logins), that broke the new user password reset link. This should be working now. Apologies for the inconvenience there.

All,

One of the recent updates (including a security update) broke new user registrations. The root cause has been identified, and while a permanent fix is pending, a temporary patch has been applied, and signing up now works again. If you tried to sign up in the past couple of weeks and never got a password reset email, please try again. I can also remove the prior attempts to give you a clean slate. Use the form on the Contacts page to send me a request to do that.

Thank you and apologies for the inconvenience.

October 11 had the annual Whitehall Square Community Day, and the weather was absolutely perfect for it, despite some threats of stormy weather. Good music, good food, fun games, a bouncy castle, and ice cream made it a fun event for all. Special thanks to Rachael, Kita, LA, and Brett for all their hard work in making this happen.

You can see the shared photo album here.